clickup msk

Alfred Workflow to interact with ClickUp: Create & search tasks from anywhere on MacOS – quickly specify details such as tags or due date.

Author: Michael Schmidt-korth

Last Updated: 09/03/20 19:42:05

Stars: 8

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ClickUp 2.0 Alfred Workflow

This workflow allows you to use Alfred to quickly add tasks and search tasks within ClickUp 2.0.

Note: This is the first public release – bugs may be numerous. Let me know if you find any!

Contents

Installation & Requirements

For this workflow you need

To install, download the latest release and open the .alfredworkflow file.

Configuration

Before being able to connect to ClickUp, certain parameters need to be configured. Configuration can be initiated via the cu:config command in Alfred, or by simply typing cu when starting the workflow for the first time. See ClickUp Terminology for an explanation of terms.

The following parameters are required:

Configuration setting Description Example
ClickUp API key API token generated in ClickUp (either a public token or a private SSO token). Allows us to connect to your ClickUp account.
Can be retrieved from ClickUp app > Profile Icon (bottom left) > Apps > Generate API key
Note: Treat this key as your password. It will be stored in the MacOS Keychain.
pk_12345_sdhu2348...
Id for ClickUp Workspace Id of the Workspace your tasks reside in. 2181159
Id for ClickUp Space Id of the Space that defines your available Labels and Priorities. 2288348
Id for default ClickUp List Id of the List you want new tasks to be added to by default. 4696187
Default Tag Name of the tag you want to attach to all new tasks (this is only required for the cul command). to_review

Note: Your ClickUp user account must be authorized for the specified workspace, space, folder and list.

The following parameters are optional:

Configuration setting Description Example
Id for ClickUp Folder Id of the Folder your List is part of. 2844542
Default Due Date If no Due date is specified when creating a task (via @), this Due date is used. Otherwise, no due date is set. h2
Hierarchy Levels to limit Search Results When searching (cus, cul) you can limit the tasks returned by Space, Folder, List or a combination of those. For example, limiting by space,folder would use the Id for ClickUp Space and Id for ClickUp Folder to limit the search results by. If you do not provide a value, all tasks for your Workspace will be returned. folder,list
Show Notification Whether to show a notification after creating a task. true

You can validate all parameters via cu:config validate. This should be your first step if anything does not work.

Usage & Commands

Creating Tasks

Creating a task

Tasks can be created by providing a title and optional commands.

   cu <Title> [:<Description>] [#<Tag>] [@<Due Date>] [!<Priority>] [+<List>]
  • Press Enter to create the task.
  • Press ? + Enter to open the created task in ClickUp (web)

Commands let you add additional information to your task:

  • Commands are added via one-character shortcuts
    • : Description of a task (max. 1 possible)
    • # Tag of a task (N possible). A list of available tags will be provided and can be filtered by typing e.g. #myLa. Additional tags are specified via another command shortcut, e.g. cu Task #Tag1 #Tag2. If you have specified a default tag, it will always be added. Tags may contain spaces. To create a new tag, simply type its name and press Space. Tags are cached for 10 minutes.
    • @ Due date of a task (max. 1 possible).
      • m<number> Task is due in <number> minutes
      • h<number> Task is due in <number> hours
      • d<number> Task is due in <number> days
      • w<number> Task is due in <number> weeks
      • mon or monday Task is due for next Monday (same for other days)
      • tod or today Task is due for today
      • tom or tomorrow Task is due for tomorrow
      • 2020-12-31 Task is due on 2020-12-31 at the current time
      • 2020-12-31 14.00 Task is due on 2020-12-31 at 2pm (note: Hours, minutes and seconds are separated via ., as : is used to define the task’s description)
      • 14.00 Task is due today at 2pm (note: Hours, minutes and seconds are separated via ., as : is used to define the task’s description)
    • ! Priority of a task (max. 1 possible). A list of available priorities will be provided and can be filtered by typing e.g. !1 or !Urge. If not specified, priority is Normal.
      • !1 Task has a priority of Urgent
      • !2 Task has a priority of High
      • !3 Task has a priority of Normal
      • !4 Task has a priority of Low
    • + List a task is assigned to (max. 1 possible). A list of available lists (ha) will be provided and can be filtered by typing e.g. +myLi. If you do not specify a List, your default will be used. Lists are cached for 2 hours.
  • Commands are optional
  • Commands are separated by space
  • Commands can be in any sequence
  • If no Due date or List is specified via a command, default values are used (see Configuration)
  • Caveat: If you want to use @, ! or + in either title or content, do not use a space before. Otherwise the character will be identified as a command signifier.

Examples

cu Clean the kitchen :Before my wife gets angry #Housework @h4 !1

Creates a task titled “Clean the kitchen”, with description “Before my wife gets angry”, tagged with “Housework”, having a priority of “Urgent” and due in 4 hours , assigned to your default list.

cu Clean the kitchen #Housework #Wife +Personal

Creates a task titled “Clean the kitchen”, tagged with “Housework” and “Wife” due in 2 hours (your default) and assigned to List “Personal”.

Searching Tasks

You can search through all of your tasks within your ClickUp workspace. All open tasks matching your search term will be returned. The search uses fuzzy matching, so Test will find Test Task and Ted rest. You can use cus [<status>] to filter tasks by status, e.g. cus [Open].

cus <search terms>
  • Press Enter to open the task in ClickUp (web).
  • Press ? + Enter to close the selected task (Status = Closed).

Listing Created Tasks

You can list all of your tasks created via Alfred. This might be convenient if you created tasks in a hurry and want to go through them later in detail.

cul
  • Press Enter to open the task in ClickUp (web).
  • Press ? + Enter to close the selected task (Status = Closed).

Note: This only works if you defined a default tag via cu:config defaultTag as the tasks are filtered by this tag.

How to Contribute

Please see the contribution guidelines.

ClickUp Terminology

ClickUp allows you to organize your work in a hierarchy: 1 Workspace > n Spaces > [n Folders] > n Lists > n Tasks

  • A Workspace (also called Workplace, in ClickUp 1.0 called Team) is the highest level of the ClickUp hierarchy. You can be part of one, or many Workspaces. You switch between Workspaces by clicking on your avatar in the bottom left. Multiple people can be members of a workspace. Workspaces are entirely separate of each other, for example you cannot move tasks between them.
    • To find the Id of your Workspace, go to app.clickup.com and open the ‘Task’ sidebar. Click on a Space icon (not the name) and copy the URL. From the URL, retrieve the first Id after https://app.clickup.com/.
    • Example: https://app.clickup.com/**2189725**/v/l/s/2288449
  • A Space is the second level of the ClickUp hierarchy. Spaces can be public or private. An example for a Space is ‘Work’ or ‘Personal’, or a department in a business context. In the ‘Tasks’ sidebar of the ClickUp app, Spaces can be found at the top.
    • To find the Id of your Space, go to app.clickup.com and open the ‘Task’ sidebar. Click on a Space icon (not the name) and copy the URL. From the URL, retrieve the second Id after the last slash.
    • Example: https://app.clickup.com/2189725/v/l/s/**2288449**
  • A Folder (in ClickUp 1.0 called Project) groups a set of Lists. Folders are optional. In the ‘Tasks’ sidebar of the ClickUp app, Folders can be found below Spaces.
    • To find the Id of a Folder, go to app.clickup.com and open the ‘Task’ sidebar. Click on a Space to open it, then click on a Folder and copy the URL. From the URL, retrieve the second Id after the last slash.
    • Example: https://app.clickup.com/2189725/v/l/f/**2844754**?pr=2288429
  • A List is where your tasks live. A list can be part of a folder, or exist on its own. In the ‘Tasks’ sidebar of the ClickUp app, Lists can be found within Folders, or on its own below a Space.
    • To find the Id of a Space, go to app.clickup.com and open the ‘Task’ sidebar. Click on a Space to open it, then – if you use Folders – click on a Folder. Hover over a List and click on the three dots to the right, then click the URL icon on the top left of the popup to copy the link. and copy the URL. From the URL, retrieve the second Id after the last slash.
    • Example: https://app.clickup.com/2189725/v/li/**4646883**
  • A Task is where you document your activities. Tasks can be found within lists.

Changelog

  • 1.0
    • Initial version, first public release

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